Requesting Legacy Medical Records

All protected health information (PHI) requests must be received in writing at the Health Information Management (HIM) department at the hospital where the patient received care. You may request an Authorization for Release of PHI form from the individual hospital or you may simply make the request in a letter to the HIM department at the individual hospital by mail or fax; make sure to include a copy of your photo identification (ie, driver's license). Some of a patient's own test results are available through Health Records Online. The full records of deceased patients or full, legacy medical records of current or former patients, are available through a request to the Health Information Management department at one of our hospitals, below.

Centennial Hills Hospital Medical Center
6900 North Durango Drive
Las Vegas, NV 89149
Health Information Management department:
Phone: 702-629-1300
Fax: 844-241-6776

Note: We only except Continuity of Care and patient requests via fax. All other requests must be mailed.

Download the Authorization to Use and Disclose Protected Health Information Form >

Desert Springs Hospital Medical Center
2075 East Flamingo Road
Las Vegas, NV 89119
Health Information Management department:
Phone: 702-369-7704
Fax:  702-369-7556

Download the Authorization to Use and Disclose Protected Health Information Form >

Henderson Hospital
1050 Galleria Drive
Henderson, NV 89011
Phone: 702-963-7000

Download the Authorization to Use and Disclose Protected Health Information Form >

Spring Valley Hospital Medical Center
5400 Rainbow Boulevard
Las Vegas, NV 89118
Health Information Management department:
Phone: 702-853-3189
Fax: 702-853-3144

Download the Authorization to Use and Disclose Protected Health Information Form >

Summerlin Hospital Medical Center
657 North Town Center Drive
Las Vegas, NV 89144
Health Information Management department:
Phone: 702-233-7581
Fax:  702-233-7916

Download the Authorization to Use and Disclose Protected Health Information Form >

Valley Hospital Medical Center
620 Shadow Lane
Las Vegas, NV 89106
Health Information Management department:
Phone: 702-388-4580
Fax:  702-388-4752

Download the Authorization to Use and Disclose Protected Health Information Form >

Medical Records printed or photocopied for reasons other than continuity of care are subject to a copy fee (NRS 629.061). These include but are not limited to legal requests, investigative agencies, insurance companies, and patient personal use requests. If you have any questions, please contact the HIM Department of hospital where patient care was received.

In accordance with NRS 629.061.1, the following is the Valley Health System policy for requesting copies of medical records for a deceased patient:

HAND WRITTEN WILL: A hand written will is valid in Nevada if there is a sole beneficiary and it is signed and dated by the decedent. No witness or notary signature/stamp is required. It is assumed (and accepted) that the sole beneficiary is Executor. A non-interested third party must sign an affidavit stating that the signature of the decedent is authentic.

REGULAR WILL: This must state that the decedent was in sound mind, over 18 and not under duress at the time of the will's creating. It must be witnessed by two other people and notarized to be "self-proving" (i.e. valid).

SPECIAL LETTER OF ADMINISTRATION / ORDER FOR MEDICAL RECORDS: A special letter of administration can be issued by Probate specifically to authorize an individual to obtain the medical record of the decedent provided that there are no assets in the estate. This process has no cost and takes two days.

If there is no valid will, the petitioner must request a hearing with Probate to be named Executor. It generally takes 2-3 weeks from the time of the application to the actual hearing. You must contact the office of the Probate Court for additional information: District Court Probate Office, 601 North Pecos Road, Third Floor, Las Vegas, NV 89101. Phone: 702-455-2650, Fax: 702-455-5989.

Destruction of Health Care Records

Pursuant to Nevada Revised Statutes (NRS) 629.051:

  1. The health care record of a person who is less than 23 years of age may not be destroyed.
  2. The health care record of a person must be maintained for 5 years, after it has been received or created, unless federal law requires that it be retained for a longer period of time.
  3. The health care record of a person who has reached the age of 23 years may be destroyed after 5 years from the date the record was received or created, unless federal law requires that it be retained for a longer period of time.